Stop Guessing What to Order: How Bevly’s Automated Purchase Orders Turn Inventory Data Into Smarter Buying Decisions

For many liquor store owners, ordering inventory is a balancing act.

Order too little, and you run out of your best-selling products. Order too much, and valuable cash sits on the shelf for months.

Most stores still rely on experience, rough estimates, sales rep recommendations, and a quick walk through the aisles to decide what to buy.

Bevly’s Draft Purchase Orders feature replaces guesswork with real data, helping store owners order the right products, in the right quantities, at the right time.

Your Order Is Already Built Before You Start

One of the biggest challenges in inventory management is figuring out what needs to be reordered.

Bevly solves this by abuilding automated purchase orders for you to review in a matter of seconds as products are identified for replenishment.

Items can be added from:

• Minimum stock notifications
• Out-of-stock alerts
• Inventory reviews
• Sales trends
• Manual additions by staff

By the time you’re ready to place an order, Bevly has already assembled a list of products that need attention.

Instead of starting with a blank order form, you’re reviewing recommendations backed by your store’s actual data.

See Exactly How Products Are Selling

Every item on the Draft Purchase Order includes detailed sales information that helps you understand demand before you place an order.

Rather than relying on memory or intuition, Bevly shows how products are performing over multiple time periods.

You can review sales activity for:

• The last 15 days
• The last 30 days
• The last 60 days
• The last 90 days

This gives you a complete picture of whether a product is growing in popularity, maintaining steady demand, experiencing seasonal fluctuations, or slowing down.

With this information available directly inside the purchase order, ordering becomes far more strategic.

Compare This Year to Last Year

One of the most powerful tools inside the Draft Purchase Order screen is the sales graph displayed alongside each product.

The graph shows month-by-month sales performance for both the current year and the previous year.

This allows store owners to instantly identify trends and seasonality.

For example, you may discover that a product consistently spikes during summer months, that a certain tequila begins accelerating in sales every spring, or that an item that sold well last year is underperforming this year.

Avoid Ordering Inventory That’s Already On The Way

One of the most common ordering mistakes happens when stores forget about inventory they’ve already purchased.

A product looks low on the shelf, so it gets reordered. The problem is that there may already be inventory sitting on invoices that haven’t been received yet.

Bevly solves this issue by displaying inventory that is currently on open purchase orders and invoices.

Store owners can immediately see:

• What is currently in stock
• What has been ordered
• What has not yet been received
• What inventory is already on the way

This visibility prevents accidental over-ordering and helps protect cash flow.

Instead of buying inventory twice, you can make decisions based on your complete inventory picture.

Calculate Future Inventory Before You Place the Order

Draft Purchase Orders don’t just show current inventory levels. They also estimate what your inventory position will look like after the order arrives.

For every item, Bevly helps you understand:

• Current stock levels
• Inventory on incoming invoices
• Estimated future inventory
• Recommended reorder quantities

This allows owners to make purchasing decisions with confidence rather than relying on rough estimates.

Send Orders Directly to Your Sales Rep or Distributor

Once you’ve reviewed your Draft Purchase Order and adjusted quantities, the process doesn’t stop there.

Bevly allows you to email the completed order directly to your sales representative or distributor with just a few clicks.

Many liquor stores still place orders by calling their rep, texting order quantities, sending spreadsheets, reading product lists over the phone, or building separate emails after creating an order.

Not only is this time-consuming, but it also creates opportunities for mistakes and miscommunication.

With Bevly, your order is already organized and ready to send.

Faster Ordering

As soon as the order is complete, it’s ready to send. No retyping. No spreadsheets. No duplicate work.

Fewer Errors

Because the order comes directly from Bevly’s purchasing data, there’s less risk of incorrect quantities, missing products, or communication mistakes.

Better Record Keeping

Every order originates from the same centralized system, making it easier to track what was ordered, when it was ordered, and who received it.

More Productive Rep Meetings

Instead of spending valuable meeting time building an order from scratch, store owners can review the order beforehand and send it directly.

This allows conversations with sales reps to focus on:

• New product opportunities
• Upcoming promotions
• Seasonal buying strategies
• Category growth
• Market trends

Rather than spending 30 minutes discussing what needs to be reordered, owners can spend that time discovering products that can increase sales and profits.

Improve Cash Flow and Reduce Dead Inventory

Every liquor store has products that sell slowly. Every liquor store also has products that sell faster than expected.

The challenge is knowing the difference.

By combining inventory levels, sales history, sales trends, and incoming inventory data, Bevly helps stores purchase more intelligently.

The result is:

• Less excess inventory
• Better cash flow
• Fewer stockouts
• Higher inventory turnover
• Improved profitability

Instead of tying up money in products that won’t sell for months, owners can invest in inventory that customers are actively buying.

Turn Rep Meetings Into Strategy Sessions

Traditionally, much of a sales rep meeting is spent figuring out basic reorder quantities.

You walk the store. You check inventory. You discuss what’s low. You build the order.

With Bevly’s Draft Purchase Orders, much of that work is already done before the rep arrives.

• The products are identified.
• The sales data is available.
• The inventory position is visible.
• The recommendations are already built.
• The order can even be sent before the meeting begins.

That means conversations can focus on new products, seasonal opportunities, promotions, emerging trends, and category growth.

Instead of discussing what you need, you can focus on how to grow sales.

A Smarter Way to Buy Inventory

Successful liquor stores don’t make purchasing decisions based on guesswork. They make decisions based on data.

Bevly’s Draft Purchase Orders bring together everything store owners need in one place:

• Products that need replenishment
• Current inventory levels
• Incoming inventory not yet received
• Historical sales performance
• 15, 30, 60, and 90-day sales trends
• Year-over-year sales comparisons
• Reorder recommendations
• Direct email ordering to reps and distributors

The result is a faster ordering process, fewer inventory mistakes, better cash flow, and more profitable buying decisions.

Instead of walking the aisles trying to figure out what to buy, store owners can make informed purchasing decisions using real-time sales and inventory data.

With Bevly, every purchase order is backed by the information needed to maximize sales, reduce waste, improve cash flow, and keep customers coming back.