Stop Spending Hours Receiving Invoices: How Bevly Turns a 30-Minute Task Into a 3-Minute Review
For many liquor store owners, receiving inventory is one of the most important—and most time-consuming—tasks of the week.
Every delivery brings another invoice to enter, another stack of products to verify, and another opportunity for costly mistakes. Traditionally, owners or managers spend valuable time manually entering quantities, costs, bottle pricing, and inventory adjustments into their point-of-sale system.
But what if receiving an invoice took just 2–3 minutes instead of 20–45?
That’s exactly what Bevly’s Invoice Receiving system is designed to do.
Receiving Becomes a Quick Review Process
When distributors send invoices electronically, Bevly automatically imports the information directly into the receiving screen.
Instead of manually entering data, the invoice already contains:
- Product names and UPCs
- Case quantities
- Case costs
- Bottle costs
- Retail prices
- Current inventory levels
- Margin calculations
- Historical purchase information
The result is simple: store owners spend their time reviewing the invoice instead of typing it.
For Most Deliveries, the Process Becomes:
- Open the invoice.
- Verify quantities received.
- Review highlighted exceptions.
- Click Complete Order.
That’s it.
Instantly Spot Cost Increases
One of the most powerful features on the receiving screen is the automatic cost comparison.
When a distributor changes the price of a product, Bevly immediately highlights the previous cost in yellow.
For example, if a bottle previously cost $13.49 and now costs $14.00, the system makes the change impossible to miss.
Without this visibility, many store owners don’t realize costs have increased until profits begin shrinking.
With Bevly, you know immediately when:
- Supplier pricing has changed
- Product costs are trending upward
- Retail prices may need adjustment
- Margins are being squeezed
Instead of hunting through old invoices, the information is displayed directly on the receiving screen.
Never Miss a Margin Problem
Receiving inventory isn’t just about getting products into stock. It’s also one of the best opportunities to protect profitability.
Bevly automatically calculates product margins and compares them against the margin targets you’ve established for each category.
If a product falls below your desired margin range, the margin field is highlighted in pink.
That means you instantly know:
- Which products are underperforming
- Which items need a price adjustment
- Where distributor cost increases are affecting profitability
No spreadsheets. No calculators. No guesswork.
Just actionable information while you’re already reviewing the invoice.
Want to See How Fast Invoice Receiving Can Be?
Schedule a quick demo and see how Bevly helps liquor stores save hours every month.
The Hidden Cost of Manual Receiving
Most liquor store owners underestimate how much time is spent receiving inventory.
Traditional Process
A store receives five invoices per week.
Average time per invoice: 30 minutes.
That’s:
- 2.5 hours per week
- 10+ hours per month
- More than 120 hours per year
That’s three full workweeks spent entering data.
With Bevly
Those same invoices often take just 2–3 minutes each to review and approve.
The result:
- Less than 1 hour per month spent receiving
- 9–10 hours saved every month
- More than 100 hours recovered annually
For higher-volume stores receiving 8–10 invoices per week, the savings can easily exceed 15–20 hours every month.
What Could You Do With an Extra 10–20 Hours Every Month?
The biggest advantage isn’t simply saving time.
It’s what you can do with that time instead.
Improve Store Profitability
Review low-margin products. Adjust pricing where necessary. Identify categories where costs are increasing faster than expected.
Even small pricing improvements can generate thousands of dollars in additional profit each year.
Build Better Displays
Spend time creating eye-catching seasonal displays and featured product sections.
Great merchandising increases sales without increasing advertising costs.
Reduce Dead Inventory
Analyze slow-moving products. Identify inventory that’s tying up cash. Make smarter purchasing decisions.
Better inventory management improves both cash flow and profitability.
Increase Customer Engagement
The best operators spend time on the sales floor, not behind a desk entering invoices. Automated Invoice Receiving Allows for this.
The more time you spend helping customers, training staff, and building relationships, the more opportunities you create for repeat business and larger basket sizes.
Work Smarter, Not Harder
Invoice receiving shouldn’t consume hours of your week.
By automatically importing distributor data, tracking cost changes, calculating margins, and highlighting issues that need attention, Bevly transforms receiving from a tedious data-entry task into a fast, strategic review process.
The result is fewer errors, better visibility into profitability, and more time to focus on growing your business.
Because the most successful liquor store owners aren’t spending their day entering invoices.
They’re spending their time making decisions that drive profit.
Ready to Save Hours Every Month?
See how Bevly helps liquor store owners receive invoices faster, protect margins, and make smarter inventory decisions.
